[Updated] Creating Seamless Zoom Experiences
Creating Seamless Zoom Experiences
How to Set Up a Zoom Meeting
Richard Bennett
Mar 27, 2024• Proven solutions
You may need to learn how to set up a Zoom meeting when you are on a leave or are told to work from home, but still need to communicate with your colleagues in order to discuss on serious topics and/or to take import decisions.
Available for Mac, iOS, Android, Windows, and Linux platforms, Zoom lets you easily overcome the barriers of distance as the app allows free video conferencing with up to 100 participants irrespective of their geographical location. The limit of 100 participants can be increased to 300 and 1000 with the paid Business and Enterprise Plus subscription plans respectively.
Going further, this guide explains in detail how to set up a Zoom call or conference, and how to make the entire meeting session simplified and more useful by making minor adjustments to the app. Besides, you will also learn how to set up a Zoom meeting in Outlook and Google Calendar, or how to schedule Zoom meetings for the future.
- Part 1: How to Set Up Zoom Meeting
- Part 2: Tips for Better Zoom Meeting Setup
- Part 3: Schedule and Set Up a Zoom Meeting for the Future
- Part 4: How to Set Up Zoom Meetings on Google Calendar
- Part 5: Set Up a Zoom Meeting in Outlook
You may also like: 8 Best Video Conference App for Android and iPhone (Picked)
Part 1: How to Set Up Zoom Meeting
The good news is, if you are merely a participant of a Zoom meeting that has been hosted by someone else, you don’t necessarily need to download and install the app. You can join the conference by following the URL using your favorite web browser, and typing in the meeting ID and password you are provided with via email or any other method chosen by the host.
On the other hand, if it’s you who is hosting a conference (in other words, starting a conference and want to invite others to join the meeting), Zoom must be installed on your device.
You can learn how to set up a Zoom meeting right from the scratch by following the steps given below:
Step 1: Download and Install Zoom
Launch your favorite web browser (Mozilla Firefox here) on your computer (a Windows 10 PC is used here), go to https://zoom.us/download , click Download, and follow the on-screen instructions to download Zoom to your local hard drive. Post this, use the ZoomInstaller.exe file to install the program, and then proceed to the next step.
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Step 2: Launch Zoom and Sign Up
Double-click the Zoom shortcut icon on the desktop, click Sign In, and use any of the options given in the right section of the next box to sign up for a free Zoom account. Once this is done, back on the box, enter your email address and password you signed up with in their corresponding fields in the left, and click Sign In to access your Zoom account.
Step 3: Set Up New Meeting
Click New Meeting on the main interface, wait while the app connects to the server, and optionally click Join with Computer Audio to use voice and audio during the conference.
Next, click Invite from the bottom of the screen, go to the Email tab from the top of the next box that comes up, click your email service provider (Gmail for this example), enter the email addresses of the desired participants in the To field on the email draft box, and click Send.
Note: Alternatively, you can use the Contacts tab to invite the participants who are already added in your contact list, or use the Copy URL or Copy Invitation buttons at the bottom to send the invitation manually.
As the target participants receive the mail, they can use the URL and the meeting ID and password to join the Zoom conference. During the process, they can either download the app using the link that the browser displays, or click join from your browser that appears when you click, click here, and follow along using your web browser without installing the program.
## Part 2: Tips for Better Zoom Meeting SetupLearning how to set up a Zoom meeting is fairly easy alright, but do you know that the Zoom meetings can be optimized to get the best remote discussion experience?
Following are a few tips that would help you improve the quality of the conferences, and make the visuals more professionals and/or pleasing to the eyes:
1. Mirror Effect
Enabled by default, the mirror effect lets you flip the video display that the webcam/camera of your device captures during the conference. You can enable or disable the feature by clicking the Settings icon from the top-right corner of the Zoom window (when not in a conference), selecting Video from the left pane, and checking or unchecking the Mirror my video box from the right respectively.
Want to flip or mirror your video footage after recording? Try Filmora to Flip Video Quickly and Easily.
2. Appearance Touchup
This feature makes the visuals captured by your webcam or camera less crispy. This comes in handy when you don’t want to distract other participants of the meeting with the imperfections your clothes or sleepy face have when you’re right out of the bed. You can enable or disable this function by checking or unchecking the Touch up my appearance box present in the right section of the Video category on the Settings window respectively.
3. Virtual Backgrounds
Virtual backgrounds let you hide those untidy and wrinkled bedsheets or wet towels that are usually scattered around when you’re at home. When enabled, you can choose a pleasant scene or environment that is visible to other participants during your video conferences.
To select virtual background, you can go to the Settings box, click Virtual Background category from the left pane, and choose your preferred background from the right. Zoom might take a while to download the required packs if you’re using the feature for the first time. If you’ve a physical green screen background, you can check I have a green screen, and then select the correct color for it.
Bonus: green screen is widely used in filming and TV shows, you can get more info about this magical skill in Green Screen Tutorial .
4. Prevent Screen Sharing
You can keep all the mischievous or ignorant participants from sharing their screen deliberately or accidentally while you’re discussing a serious matter. To do this, while you are in an ongoing conference, click the up-facing arrow next to the Share Screen option from the bottom of the camera window, click Advanced Sharing Options, and select the Only Host radio button from the Who can share section on the box that appears next.
5. Mute Participants
You can prevent all the participants from turning your sophisticated and professional ambiance into a fish market by muting all the of them in one go. To do this, click Manage Participants from the bottom of the camera screen during an ongoing meeting, and click Mute All from the bottom-left corner of the Participants pane that appears in the right. Alternatively, you can click the Mute button present next to each participant’s name in the Participants pane to mute them individually.
Part 3: How to Schedule and Set Up a Zoom Meeting for the Future [Desktop Client]
As a host you can even schedule a conference with Zoom. You can learn how to set up a Zoom meeting for the future by following the instructions given below:
Step 1: Get to the Schedule Meeting Box
Launch Zoom (a Windows 10 computer is used here), and click Schedule from the left section of the interface to open the Schedule meeting box.
Step 2: Schedule a Meeting
Use the Start drop-down calendar to select a future date you want to schedule a meeting on, use the adjacent box to choose your preferred time of the meeting, play with other self-explanatory options to configure the meeting preferences as needed, and click Schedule from the bottom to schedule a meeting.
- Title: [Updated] Creating Seamless Zoom Experiences
- Author: Duchess
- Created at : 2024-08-10 13:11:32
- Updated at : 2024-08-11 13:11:32
- Link: https://screen-video-capture.techidaily.com/updated-creating-seamless-zoom-experiences/
- License: This work is licensed under CC BY-NC-SA 4.0.